June 4, 2008, Teleconference meeting @ 8:00 pm.
Meeting called to order by president Rick Coyne. Present Vice President Renee Pippnich, present Dan Browning, Rainy Browning, Sue Coyne, A Jo Young, Laura Hagan, Visitor/Lifetime member Cheryl Ashe.
#1 on Agenda: Web site clarification for year-end awards. HHSS as qualifying show yea or nay, attendance @ the 2 hosted shows at Corvallis. Affiliate qualifiers are all three shows the HHSS, and the 2 shows in Corvallis hosted by the NRRHA. Senior Non Pro club class as year end award class and was not offered at HHSS. only NRHA PT NP was offered. Last year 2007 all three shows were used for year end awards. Vote - 5 yea, 3 nay vote passed HHSS included to year end award qualifying show.
#2 Cheryl invited to talk about adding the NRHA PT NP to July show, spoke to Laura Lee Flamm NRHA rep, confirmed by email with $200 added. Generously donated my Monte Sparby Insurance. Motion by Rick add Senior NP club class to run concurrent with NRHA PT NP seconded by Sue Coyne, 5 yea, 1 nay. Motion passed. $200 added PT NP to run concurrent with senior NP club class.
#3 Add Prime Time Rookie with plaque, not year end award class, to July show, 5 yea, 1 nay. Motion passed. Dan will change class lists, MRHA to two handed classes, PT rookie to run concurrent with NRHA rookie. Senior NP to run concurrent with NRHA NP.
Affiliate designation reminder, deadline July 1st.
CONCESSION UPDATE: Laura-I CAN'T.
SHOW START TIME CHANGE TO 1600. Paid warm ups will be 5 minutes each. Volunteers will be needed for concessions. Rick will find help, Jo offered to help...
discussion on updated membership list: Family membership as in bylaws include children 18 and under as part of the family membership.
NRHA needs numbers for the following: Casey Richardson. Patti Widener needs to be added as she is a lifetime member. Meeting adjourned by Rick seconded By Dan.
JANUARY 26, 2008 MINUTES
President Rick Coyne called the meeting to order @ Blue Mountain Vet Clinic at 1:15PM.
Present:
Vice President: Renee Pipinich
Treasurer: Patti Cusker
Secretary: Laura Hagan
Directors: Dan Browning, Rainy Browning, Sue Coyne
Members: Betty Labelle and Hailey Hagan.
Treasurers Report: Outstanding checks still outstanding, attempts are being made to contact those individuals. Arena reservation fee and NRHA awards are paid for the first show. Balance sheet presented to members present, and approved.
Correspondence: Patti read NRHA letter of approval form. No response from RHANW as of yet.
OLD BUSINESS:
By-Laws
Article 1 section 2b- To offer educational programs in breeding and development of reining horses.
This was approved at a previous meeting.
Article III section I
Motion made by Patti to delete membership & officer related to our having a small club.
Amended to: Any member over the age of 18 is entitled to one vote. Rainy seconded the motion, all approved motion passed.
Patti made a motion to delete joint membership, Dan seconded, and all approved, motion passed.
Rainy motioned to change wording from single to individual, Renee Seconded, all approved motioned passed.
Dan motioned that lifetime membership can be purchased for $250 for individual and $300 for family membership to go into effect in 2009, Patti seconded, all approved motion passed.
Article III section 2
Patti motioned Annual meetings to be in the month of January, and to add e-mail to options for contacting members. Hollie seconded all approved motion passed.
Rainy motioned section 7 to be worded as : Annual membership dues are effective from January 1 to December 31, Dan seconded, all approved, motion passed.
Article VI section 1 Change date to 2008.
Rainy motioned to delete the office of immediate past president added by vote of the general membership. Seconded by Renee approved by all, motion passed.
Article VIII
Section 1 Renee motioned for the clarification of classes for year end awards.
NRRHA Classes as follows:
NRRHA Green Horse ($250 Lifetime earning)
NRRHA Green Reiner/Rider ($150 Lifetime earnings)
NRRHA Senior Non Pro (50 and over) Sue seconded motion passed.
Section 3
Renee motioned to delete, or bill of sale. Delete ladies, freestyle, green reiner.
NRHA YEAR END AWARD CLASSES
Open, Int Open, Lmt Open, Non Pro, Imt Non Pro, Lmt Non Pro, Rookie, Rookie Professional, Nov horse Non Pro, Nov horse Open, Youth 13 & under and Youth 14-18.
Sue seconded the motion all approved, motion passed.
Must attend NRRHA hosted shows to be eligible for year end awards. Dan motioned for a commercial audit to be performed on the books every 2 years or called upon by majority vote of the board of directors. Patti seconded. all approved, motion passed.
Awards tabled until next meeting.
By-laws to be put on web site and approval by members to be in _______days.
Rainy will send revised by-laws to NRHA.
Announcement of officers from the 2008 Election:
President Rick Coyne
Vice President Renee Pipinich
Treasures Patti Cusker
Secretary Laura Hagan.
Board of Directors:
Dan Browning 2- year term
Rainy Browning 3 year term
Sue Coyne 3 year term
Hollie Koehler 2 year term
A Jo Young 3 year term
Article IV
Section 1 Patti motioned to delete 1 year term of board of directors, 2-2 year terms, 3-3 year terms. Hollie seconded, all approved motion passed.
NRRHA memberships to be sent to NRHA 10 days after 1st show Patti to work with show secretary to get this to NRHA.
Discussion: July show- freestyle addition moved to show committee.
Renee has hired judges for both shows, April =Marge Brubaker, July Guy Vernon.
Photographer - Tabled
Show secretary-April Betty Mayer,
Laura motioned to have Barbara Williams secretary for July show Renee seconded, 9 yea, 1 nay. motion passed.
Announcer- Show committee, ideas Julie Lazerro, Cody Sorenson, Mark Marr.
Renee -Read Gary Pipkin NRHA letter. Please Vote...
( thanks Hollie for continuing minutes)
New business #6 Sponsors: Rainy is going to update the sponsor form. We need to send sponsor forms to all of the previous sponsor of last year. Patti explained we needed $4400 in sponsors for this year. Sue was going to talk with Jason Richards, Jarvis Anderson, Megan Shea and Gerad Grieves, about donating a clinic. for us to do a a Friday night before one of the bitterroot buckle series events. Rick was going to talk to the Sapphire Arena about possibly removing the banners that are attached to the panels in the arena so that only companies or group that sponsor our show are advertised. Dan was going to talk to Cyndee about a ways to get information updated more quickly on the website.
#7 Show committee: Rick was nominated by Renee as Chairman and Patti seconded it. We all agreed that everyone needs to part of the show committee. Rick also brought up possibly having a June show? There was talk about maybe just doing a schooling show or a clinic. Nothing was decided.
Next meeting date was no planned at this time... L.Hagan secretary.
December 8, 2007 Minutes
President Rick Coyne called the meeting to order at 1:20 PM. Present: Sue Coyne, Laura Hagan, Renee Pippinch, Patricia Cusker, Betty Labelle, Hollie Kohler, A Jo Young, Dan Browning, Rainy Browning.
Treasures Report: Pattie announced outstanding checks. Report passed.
Old Business: Year end awards, Laura Hagan and Sue Coyne will call winning members for sizes. Sue Coyne will order buckles from Gist for the four appointed classes.
New business:
MRHA requesting a show schedule. Rick motioned to approve and send schedule Patti seconded.
Added money for both shows to be the same.
Renee motioned to add Senior Non pro to year end awards for NRRHA. Laura seconded. Motion passed. Renee motioned for awards for club classes with a budget, Patti seconded.
Call from Cindy Hall Washington will not be using our April show for their year end awards.
Washington group may attach to July show and was wondering if we would consider adding a freestyle to class list. Cindy will keep in contact.
Arena: John wants $100 deposit for arena dates, but we need arena price prior to giving deposit.
Tentative schedule T/F.
Rainy Browning to write letter of invitation to MRHA and RHANW.
Rick motioned to have money allocated for letter, envelopes and stamps for ballot process. Ballots to be mailed with return envelope. Dan Browning seconded. Motion passed.
If anyone would like to be added to the board of directors or would like to run for office please contact Rick Coyne.ASAP.
Patti and Laura to count ballots.
Next meeting January 26, 2008 1:00 @ Montana Club on Reserve. Dan to arrange teleconference with Kalispell people, Cheryl Ashe contact person. Rick to arrange room @ Montana Club. Patti made motion to adjourn Rick seconded.
Agenda for next meeting: Shows, sponsors, fund raisers, clinics. If you have any ideas please feel free to come to a meeting.
NOVEMBER 10, 2007 Minutes
President Rick Coyne called the meeting to order at 1:30. Board of directors present were: Sue Coyne, Theresa Manzella Lengle, Teleconference/phone A Jo Young, Patricia Cusker, Cheryl Ashe. Also present Dan and Rainy Browning, and Laura Hagan.
CONDOLENCES TO RENE PIPINICH AND JASON RICHARDS ON THE LOSS OF THEIR MOTHERS.
Treasurer's Report: Not present.
Unfinished Business: Year end awards Table until next meeting.
2008 show schedule.
April 25,26,27 2008 at Sapphire Arena Corvallis, Montana
May 23,24,24 2008 at Majestic Valley Arena Kalispell, Montana( Hungry Horse Slide)
July 25,26,27 2008 at Sapphire Arena Corvallis,Montana
Motion made by Rick Coyne seconded by Sue Coyne, unanimously approved by all.
New Business:
Show photographer. Scootem and shootem photography has said they would photograph our show in exchange for a room. Rick and Sue Coyne offered their trailer.
Dan Browning offered to check on conference calling for our meetings.
Show swapping- Reining Horse Association of the Northwest would like to add to one of our shows and we can do the same with one of the Washington shows. This was tabled for now.
Fundraiser:
Rainy Browning suggested a Morrison Bronze lamp or special commission bronze. All thought this would be to much money to put up at this time. Clinics are still the focus of interest. Discussion about having Jason Richards, Renae Pippinch, Cameron and Jackson/young Guns, Theresa Manzella Lengle, Megan Shea and Jerrod Grieve, and the Anderson Boys.
Talk continued on to Big name Trainers: Darren Stancik as judge for show then clinic after.
Rainy Browning will contact.
Duane Latimer , Rick Coyne Will contact and take
him fishing.
Shawn Flarida Rainy will contact.
Next meeting; Montana Club on Reserve
December 1,2007
Agenda: AWARDS,CLINICS, CONFERENCE CALLS .....
October 6, 2007 Minutes
Call to order by President Rick Coyne
Members Present: A Jo Young, Casey Austin, Doug Robinson, Patty Cusker, Rene Pipinich, Sue Coyne, Laura Hagan, Dan and Rainy Browning, Casey Richardson.
Old minutes: notes were available for reading.
Treasurers Report: Was given by Patty Cusker, there were no corrections or deletions. Confirmation of payment to NRHA was made.
No committee reports.
Unfinished business: Awards budget for year end awards. Motion to purchase buckles made by Jo Young seconded by Rene Pippinch. Approved. Buckles to be purchased for four classes, limited non pro, rookie professional, rookie, and green rookie. Budget of $110 per buckle.
Awards for eleven other classes to be as follows: Champion: Monogrammed canvas jacket, Reserve: Monogrammed canvas vest. Both to advertise- NORTHERN ROCKIES REINING HORSE ASSOCIATION ON BACK, FRONT TO HAVE CHAMPION 2007. Third place to be monogrammed hat. Motion made by Laura Hagan seconded by A Jo Young.
Awards committee appointed to be: Casey Richardson, Danielle Richardson, Laura Hagan. Motion made by Doug Robinson seconded by A Jo Young.
LOGO COMMITTEE: Everyone is to work on a logo for the monogram work to be done as well as club logo.
New Business:
Ideas for club income: Clinic’s Rene Pippinich stated she would do what ever she can to help. Rick and Sue Coyne Stated Jason Richards would volunteer to help with clinic, Cameron Meissner is also another trainer/ member to ask, Richardson volunteered to talk to Megan Shea and Gerrod Grieve.
Proposal: selling hats and t-shirt’s.
Saddle Raffle.
Trainer of the Month clinic to increase membership to help new members, youth, rookies, limited non pros. Combine trainers with member level. Discussion : bringing in a BIG NAME TRAINER, too much money at this time in our new club career.
NEW BUSINESS:
Doug Robinson made a motion to have a second show in 2008, Rene Pippinich seconded the motion all approved. Show dates April 25, 26 & 27. Friday paid warm ups 0700 t 1100. With show start time to be 1300.
Discussion for renting the arena for THURSDAY the 24th will be approved if negotiations for the arena rent to cost a total of $1800 for all 4 days. Motion made by Rene Pippinich seconded by Casey Richardson.
Dan Browning spoke of his new video system, the immediate play back. Casey Ricahrdson motioned $5.00 per run designated for video fee to judges fee. Not added to youth classes. Seconded by Rick Coyne.
Discussion : Proposal: Second 2008 show? Dates July 25, 26,27.
More research needs to be done in regards to conflicting show dates. ( matter left unfinished).
Rick Coyne to check on arena dates at the Sapphire Event Center.
Rick made a motion to get the July 25,26,27 dates reserved at the Sapphire, for a second show. Patty Cusker seconded, depending on the dates of the Kalispell Manntanna show, motion passed.
Discussion: Rick Coyne made a proposal to attach an NRRHA class to every NRHA class to run concurrently. Was noted that this should be part of the show committee responsibility. Rene will look at Alberta’s take on the situation to see how much money the club classes make.
Patty Cusker with stall report: 2006 Montana Quarter horse group rented portable stalls from Jasco out of Washington 80 stall minimum order with $70.00 a stall, limited amount of stalls and must be prepaid 33% as deposit..
Voted as too expensive will have off site stalls available.
.Sapphire adding another 20 stalls per Casey Richardson talk with John Stefka owner
Executive committee of Rick Coyne, A Jo Young, Sue Coyne, appointed Laura Hagan as temporary secretary.
Will hold officer elections 2008.
Casey Richardson appointed to public relations contacting the NRHA and the Wrangler the later if cost effective. Casey to ask Sharon Gelhaus, and look into options.
Next meeting November 10,2007 at Montana Club on Reserve, Rick Coyne to check on.
Next meeting :
Year end award costs.
Logo.
Show Dates.